Essential Forms when Shipping across International Borders

Freight Carrier

Shipment process does not cease upon having the right carrier to handle almost everything required therein as the task of the shipper would extend to meeting all the needed documents to ensure a legitimate transaction. This denotes thorough planning and accumulation or compliance of several forms which will be needed at various shipping stages. Such requirement, however, varies in local and international shipment with the latter being the most complicated to go through. But nothing in here would be tougher than what is commonly expected when there is a collaborative effort from both the shipper and an experienced Ocean Freight Forwarder toward simplifying the delivery processes. Particularly, the essential forms to be complied when shipping across international borders are the following: 


Bills of Lading and Export


This is a document commonly issued by the shipping company to the shipper as an acknowledgment. In particular, the bill of lading specifies the items which have been received on board as cargo for shipment to the point of destination as given. Likewise, this includes the listing of various modes of transport that will be utilized during the delivery and is serving as a contract between the shipper and the carrier. Upon one hand, the bill of export is a requirement imposed for by the customs department to allow shipment. This also serves as a statistical record among other representations and is issued by the shipping agent or freight broker. 


Power of Attorney and Certified Invoice 


Authorizing an agent to act on behalf of the shipper is not simply initiated through verbal instruction; this transaction has to be made legitimate by having a power of attorney. This piece of document permits the agent to perform certain tasks in lieu of the shipper; however, it should not be confused with the general type as this one is intended only for specific purpose.  As to the certified invoice, this is required primarily for the purpose of certifying that the items come from or manufactured in a certain place in accordance with specified contract. 

shipping across international borders

Certificates of Inspection, Shipment, and Manufacturer 


The first on the line is a document certifying that the shipped items were in sound condition prior to the delivery; this is usually required by importers in some countries. In contrast, the certificate of shipment is provided after the materials have already been shipped. While the manufacturer’s certificate is concurrently needed together with the certificate of origin specifying the place where the products have been manufactured. 


Shipping Order, Inventory List, and Short Shipment Form 


Prior to the delivery, the shipper needs to hire a competent freight forwarder and have shipping order which serves as a request for the reservation of space for the cargo to be sent on a given date and at a specified port. The inventory or packing list, on the other hand, is an elaborated list of the items contained in each parcel; as such, it is very crucial in shipment for proper identification or referral of goods. Add to these, a short shipment form is needed when applying to the customs authorities at ports requiring the claim for return. 


Given the facts at hand, it is indeed logical to conclude that shipping cargo overseas is not simply about searching for the right carrier considering that one of the most crucial responsibilities in the process is complying the aforementioned shipping forms.

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Comments: 1
  • #1

    Kestrel (Friday, 15 July 2016 00:09)

    Yes you are right when shipping across international borders, certificates of Inspection, Shipment, and Manufacturer,Bills of Lading and Export are necessary things to carry.